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GSSL Career Opportunities

Accountant & Financial Strategist

Effective Date: 3/8/2024

Locations: Remote

Department: Admin

FTE Status: Part-Time (16-24 Hrs/week)

FLSA Class: Non-Exempt 

Reports to: Executive Director

Benefits: Eligible

Supervises: None

Compensation: $28 - $35 per hour DOE

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General Summary:

The financial strategist & accountant functions as an integral member of the GSSL Admin team, focusing on the full accounting cycle, including accurate and timely processing of daily transactions, payroll, journal entries, account reconciliations, assisting in annual audits and budget preparation. They will also be instrumental in strategizing and backend financial reporting for digital operations including but not limited to website, donation modules, team sideline, social media and e-commerce transactions.

MINIMUM ESSENTIAL ONGOING REQUIREMENTS:

  1. Associate degree in accounting or finance, or comparable coursework.
  2. 2 years of accounting experience, (preferably non-profit experience)
  3. Strong knowledge and experience with US GAAP
  4. Experience using accounting software, QuickBooks preferred & knowledge necessary.
  5. API Banking and payment processing systems experience highly preferred.
  6. A high level of integrity, accuracy, dependability, enthusiasm, and ability to maintain confidentiality.
  7. A solid proficiency in the English language with professional communication skills including interpersonal, verbal, non-verbal, and written communications with the ability to write professional policies.
  8. Ability to manage details and meet deadlines with 100% accuracy in a fast, multi-task environment.
  9. Working knowledge of Google & Microsoft Office programs - Office 365, Outlook, Microsoft Word and Excel, gmail preferred.
  10. Ability to pass and maintain an acceptable criminal background check with the State of Washington, including personal references, and an FBI fingerprint criminal history and driving history check.
  11. Ability to meet the physical demands of the job as defined within this job description.

ESSENTIAL ONGOING EXPECTATIONS:

  1. Consistently reports to work on time prepared to perform duties of position.
  2. Adheres to GSSL Policies and Procedures.
  3. Maintains professional boundaries and behavior, including a positive, respectful, collaborative, solution focused, and team-oriented attitude.
  4. Maintains the confidentiality of employee and individual information and sensitive organizational information except as required by the obligations of the position or law.
  5. Performs duties as workload necessitates.
  6. Demonstrates flexible and efficient time management and ability to prioritize workload.
  7. Demonstrates responsible, independent judgment and critical assessment while performing responsibilities of this position.
  8. Communicates regularly with the Executive Director regarding account balances and general ledger issues.
  9. Meets accounting and organization deadlines.
  10. Treats all staff, community members, board and third party organizations & individuals with the utmost respect and integrity.

ONGOING RESPONSIBILITIES:

General Ledger:

  1. Performs monthly bank reconciliation and petty cash reconciliations.
  2. Prepares journal entries based on the review of supporting reconciliations and schedules.
  3. Reconciles monthly balance sheet accounts.
  4. Reviews and explains variances to budget/forecast and to previous reporting periods on a monthly, quarterly, and annual basis.
  5. Prepares tax-related reporting, supporting schedules, and filing for sales tax, use tax, B & O tax and personal property tax as needed.
  6. Supports ad hoc requests as needed.
  7. Drives improvement with streamlining processes.
  8. Bi-weekly Payroll.
  9. New Product & Initiative financial analysis.
  10. Timely generates monthly and yearly financial statements, including Statement of Financial Position, Statement of Activity and Budget to Actuals comparisons, for Executive Director and Board of Directors review.
  11. Inquiries on request from Executive Director & Board.

Accounts Payable:

  1. Completes AP monthly cycle, including but not limited to: data entry of invoices into accounting software; Reconciliation of vendor statements to invoices posted and authorized for payment; Investigates and resolves any discrepancies between vendor statement and accounting system ledger.
  2. Ensures invoices are paid by verifying transaction information; pays vendors by monitoring discount opportunities; ensuring credit is received for outstanding memos; scheduling disbursements and obtaining authorization for payment.
  3. Oversees and processes W9’s and completes and files yearly 1099 reporting with the IRS.
  4. Processes monthly company credit card statements: Enters statements in accounting system with accurate coding and processes payments.
  5. Researches and resolves AP issues independently and timely.
  6. Monitors outstanding checks and submits for Unclaimed Property if appropriate.
  7. Maintains records for Equipment and/or Facility leases, to include reconciliation of monthly activity.
  8. Files and Archives. Maintains historical AP posting/check records by document and electronic filing.
  9. Ensures compliance with internal control processes established by management and adheres to policies and procedures.

Accounts Receivable:

  1. Completes AR monthly cycle, recording revenues received from all sources into the accounting software.
  2. Monthly, reconciles subsidiary A/R record in Team Sideline software with balances in accounting software. Reviews and resolves discrepancies. As needed, reconciles Team accounts in Team Sideline software. Issues payment for credits or invoices as appropriate.
  3. Monitors outstanding credits and submits for Unclaimed Property, if appropriate.

Payroll:

  1. Completes biweekly payroll cycle for GSSL staff and/or 1099-contract employees, using processes dictated by Insperity HR software.
  2. Ensures retirement contribution reports and payments generated by Insperity HR are received by the appropriate companies. Records these payments  in the accounting software.
  3. Pulls Payroll reports from Insperity for all organization payroll and posts transactions into the accounting software.
  4. Quarterly/Yearly, reviews all payroll tax returns prepared by Insperity HR for accuracy and timely filing. Monitors payroll tax accounts with multiple states for issues or discrepancies and resolves as appropriate.
  5. Ensures all 1099 and W-2 forms are issued and filed.
  6. As needed, reviews payroll tax notices and rates set in the Insperity HR software and updates as appropriate.
  7. As needed, adds or updates staff records in Insperity HR including pay rates, leave balances and personal information.

Additional Duties and Responsibilities:

  1. Assists the Finance committee in the creation of the annual budget.
  2. Provides support to the Executive Director by creating fiscal reports, supplemental/new program budgets and projections as needed.
  3. Participates in outside audits and documentation requests as needed.
  4. Works with the Executive Director to write, update and implement accounting controls, processes and procedures.
  5. Communicates with staff members and outside agencies as needed to resolve problems, provide, and seek information, explain policies or procedures, and discuss anomalies (or deviations) that exist.
  6. Keeps supervisor apprised of emergent issues or concerns.
  7. Other duties as assigned by Executive Director.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to:

Frequently: to stand, sit, walk, talk, listen, and work on computers for extended periods of time; use hands to finger, handle, or feel objects; reach with hands and arms; climb stairs; balance; use vision to observe, inspect, and read using close vision, distance vision, color vision, peripheral vision, depth perception, with the ability to adjust focus; and operate a motor vehicle in all weather conditions and during day and night conditions.

Periodically: the employee is required to: work over 8 hours: squat; stoop, kneel sit on floors; use household items such as vacuum cleaner, carpet cleaner, broom; lift or move up to 50 pounds and assist in lifting and moving more than 50 pounds; and smell.

Seldom: the employee is required to crouch or crawl.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that are encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment will vary for this position given the nature of the job duties and the likelihood of a remote work location chosen by the employee. The noise levels will vary based on location.

GENERAL SIGN OFF:

This job description has been designed to indicate the general nature and level of work performed by the incumbent. It is not designed, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, or qualifications. The incumbent will be required to perform other work as assigned or as needed and must maintain all required licenses, certifications, and state licensing requirements throughout employment.

GSSL values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

To apply for this role, please email us with your resume and explain why you’re interested in this position.

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